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Moving items off Harris
To prepare for the transition from Harris to APT, you will want to move documents stored in Harris baskets to a network storage folder.
A long time ago, many of us had to use Harris to write our FOI requests, other letters and memos. Now that every machine has the Microsoft Office suite, that’s no longer necessary. But some of us still use Harris to organize and save documents. You’ll want to end that practice and move this material off the system before Harris is eventually taken offline.
Please don’t plan to move miscellaneous text documents to APT. The system is meant to be used only as a publishing system for the Web and the newspaper. It is not well-suited to routine word processing tasks. Items not meant for publication probably should not be stored in this system.
While every reporter and editor will have a personal queue on the APT system, just as we do in Harris, this workspace should be used for stories, notes, wire slugs or other background likely to make it into publishable copy. APT uses Adobe InCopy, not MS Word, as its word processor.
If you haven’t done so already, it would be a good idea to copy items in Harris or on your computer’s hard drive to your personal network drive – the M: drive that you’ll find by clicking “My Computer” and looking at the list under network drive. You get 500MB to store and organize work-related material -- Word documents, spreadsheets, text files and digital images and other files that pile up in the course of reporting, editing and design.
Items stored on the network are routinely backed up, so you won’t lose them, and with a shortcut on your desktop, they are as easy to find as items stored on your hard drive. Your network storage space is not any more accessible to other users than your desktop hard drive.
MANAGING YOUR DOCUMENTS IN THE APT FALCON ERA
APT Falcon is meant to be used only as a publishing system for the Web and the newspaper. It is not well-suited to routine word processing tasks. Items not meant for publication in most cases shouldn’t be stored in APT queues.
While every reporter and editor will have a personal queue on the APT system, just as we do in Harris, this workspace should be used for stories, notes, wire slugs or other background likely to make it into publishable copy.
APT uses Adobe InCopy, not MS Word, as its word processor.
If you haven’t done so already, it would be a good idea to copy items in Harris or on your computer’s hard drive to your personal network drive – the M: drive that you’ll find by clicking My Computer and looking at the list under network drive.
On the M: drive, you have 500 MB of disk space available to store and organize work-related material -- Word documents, spreadsheets, text files and digital images and other files that pile up in the course of reporting, editing and design.
Read on to find out how to copy items off your personal drive and copy slugs out of Harris.
ACCESS AND USE NETWORK STORAGE
Moving your stuff to network storage ensures that it will remain backed up and accessible to you from any computer in the newsroom where you have logged in at startup.
With a shortcut on your desktop, items in network storage are as easy to find as items stored on your hard drive or Harris. Your network storage space is not any more accessible to other users than your desktop hard drive.
FIND THE M: DRIVE
First, quit all open applications and close all windows on your desktop.
Then click open “My Computer.”
This window gives you access to your hard drive and whatever network drives are available to you.
You are interested in two drives:
(C:) your personal hard drive
(M:) your personal network drive
The M: drive is also labeled with your username.
Next, click open the M: drive so you have an empty window open on your desktop.
Now do one of two things:
1) If you know how to navigate through the C: drive, find the folder of items you want to copy and simply drag it into the M: drive window. The folder and its contents will be copied to the M: drive.
2) If you do not know how to find your folders, then go to your desktop and click open the shortcut to the Documents folder or any other folder of items that you want to copy to the M: drive.
If you choose the second option, you must highlight all the items (Ctrl-A or hold down the Shift key and click each one), and then, drag the highlighted items over to the M: drive window.
If you have a lot of folders or files, this process of copying can take a while.
Repeat until you have copied everything you want to save in your new electronic storage place.
Be sure to check that your items have copied before deleting them off the C: drive. You are not required to delete stuff from the C: drive, as the drives will be wiped by IT staff before recycling or reuse.
Make sure you open your new M: drive folders to be sure the contents have been copied from the C: drive. For example, if you copy a shortcut to a folder instead of the folder, only the shortcut, not the folder contents, will be copied.
How can you tell? A shortcut has a little arrow in the icon.
ACCESS YOUR M: DRIVE WITH A SHORTCUT
Instead of finding the M: drive by clicking through from the Start menu, put a shortcut on your desktop. It’s much easier to get to the network if you create a shortcut. Here’s how, from Windows help menu:
To put a shortcut on the desktop
1) Click the item, such as a file, program, folder, printer, or computer, that you want to create a shortcut to.
2) On the File menu, click Create Shortcut.
3) Drag the shortcut icon onto the desktop.
COPY ITEMS OUT OF HARRIS
Now that you have set up easy network storage, you can copy text files out of the Harris system.
Method One: If you have just a few slugs, you may want to use traditional copy and paste from the Harris slug to a new document.
Open each Harris slug. Select all text using Ctrl-A, then open WordPad (see next page).
To open WordPad, go to the Start menu, then All Programs, then Accessories.
A submenu opens, and WordPad is the last option.
Select it, and a new word processing window opens.
Paste your text into the document, and save.
When the save window pops up, choose desktop, click your M: drive shortcut and save the document to a folder of your choosing.
Method Two: Export Harris slugs to your computer, then open and resave to the M: drive.
Open your directory and click on the items for export, just as you would if you planned to copy or move the items.
Then select file, then export. A window pops up. Click twice on “c scratch.”
This sends the items to your C: drive. You’ll find them in a folder called “scratch” (see visual, next page).
The pesky part: The files will be identified by Harris slug number, not name. You can open and copy-paste the text into Word or WordPad, then save to the M: drive as described above.
EXPORTING FROM HARRIS TO APT
It is possible to export items from Harris to APT. But please don’t copy items into APT that aren’t meant for publication. We’re leaving behind the days when we had to use our publishing system to write memos or letters, maintain budgets, or handle other word-processing tasks.
APT uses Adobe In Copy, not MS Word, for text editing. It’s a stripped-down word processor closely tied to APT and InDesign, and a poor choice for routine memos, correspondence, etc.
You’ll still have the full suite of MS Office software available to you, so if you must keep electronic versions of old letters or missives to the boss, put them in MS Word on your personal network storage instead.
Exporting from Harris to APT works just like exporting to cscratch, except that you select “sj to apt” instead. Export items land in a production folder in APT’s “Public” queue called “Harris to APT.”
These items can be opened and cleaned up using InCopy.
Latest page update: made by tpkelley
, Apr 26 2007, 10:41 PM EDT
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network memo07 (2).pdf (Adobe Portable Document Format - 436k)
posted by tpkelley Apr 26 2007, 11:04 PM EDT
Illustrated PDF instructions
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